How To Submit A Vendor Inquiry That Stands Out


Jan 18, 2018

Wedding Planning Tips // Joel and Amber Photography // Huntsville Wedding Photographers

With the holidays right around the corner, there are a lot of guys with rings in their pockets – waiting for that One Big Event.

The Proposal.

Surprise proposal

Sooo exciting! Winter is one of the most popular times to propose (who can resist the holiday glam?), so winter is also one of the most popular times to start looking for a wedding photographer!

Today we’re sharing 3 tips for filling out an inquiry form!

Bonus: you can apply these same concepts to any other wedding vendor, too.

It sounds pretty basic, doesn’t it? I mean, we all know how to fill out an inquiry form.

You might be surprised to know how much power an inquiry form has. We’re here to tell you about it. :)

1. Take time to do a little research!

Are you just starting your search for the perfect wedding vendors? Learn how to send an inquiry that will make YOU stand out from the crowd. It’s on the blog today!

If you feel like you connect with both someone’s work and their personalities, there’s a good chance you’ll be a great fit!

Finding the right wedding vendors

2. Show your enthusiasm!

This is where the power of filling out your inquiry form comes in. :)

Vendors can usually tell if you’re copying and pasting a standard inquiry note. If there’s something that connected you with this particular vendor, tell them about it! I guarantee it will make your inquiry stand out among the dozens of inquiries a vendor gets each week.

Pretend you’re a wedding photographer, cake artist, or DJ. You pour your heart into every wedding and couple you work with, and you work hard to do an outstanding job through your craft.

You get Inquiry #1:

“I’m getting married on June 16, 2018 in Huntsville, AL. I’m looking for a photographer for my wedding and engagement photos. Can you send me a list of your prices?”

Then Inquiry #2 hits your inbox an hour later:

“Hi!! My name is Rachelle, and I’m marrying my fiance Adam on June 16th, 2018!!! I’ve checked out your blog and saw your beautiful Instagram pictures, and I LOVE your work! Your pictures are so vibrant and genuine, and your couples look like they’re having such an amazing time! I also saw on your website that you guys travel a lot. We love to travel, too! We would love to get more information on your photography and pricing. I think you might be exactly what we’re looking for. We can’t wait to meet you in person very soon!!”

So….two brides, one popular date. Which bride makes us super excited to work with, and who will we probably give first dibs on the date?

Bride #1 might be just as excited, but we don’t know that. If you really are truly excited about a vendor, let them know why!

You’re not obligated to use their services if you decide that they’re not the perfect fit after all, but it really sets the tone for an amazing vendor relationship if you do. :)

3. Give details about what you’re looking for.

Especially if you’re looking for pricing or have other questions, details are very helpful! Just the basic things like your possible venues, what services you’re looking for, and what’s important to you in photography really helps a vendor know how to serve you best!

Being specific also helps a vendor recognize if what they offer will be a good fit for what you’re looking for! It’s not fun to get to a vendor meeting and realize that they don’t even offer the things that are most important to you.

Communicating these things ahead of time can save time later and help you figure out which vendors you’ll want to meet with!

While any inquiry you send will get a response from your vendor, follow these tips to stand out from the crowd and make the vendor as excited about you as you are about them!

Happy wedding planning season! :)



{P.S. If you found this post helpful, we think you’ll also want these 5 tips for choosing a wedding photographer!}


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